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With e-commerce rates at an all-time high and mail couriers strapped for resources, it’s no surprise that these stressors accumulate in your office’s mailroom. Package loss, mislabeled outgoing mail, and time-stressed employees are a few of the problems your mailroom may face. Not to mention, there may be a literal lack of space for all the packages. A smart locker will solve all of these issues by adding organization and security while saving employees time. An investment in smart lockers is an investment in your company culture. Here, we break down a few ways that a smart locker can solve your office mailroom problems.
1. Automate The Process
The smart asset vending system that comes together with smart lockers can serve as a mailroom management software that simplifies a lot of the laborious work involved in mailroom management, such as sorting packages and tracking them, and notifying and reminding employees about the deliveries.
If your organization regularly receives a high volume of mail and parcels, this benefit becomes highly invaluable. The ssset tracking system tracks incoming and outgoing mail and features the capability to send out notifications to the intended recipient, so they’ll immediately know when the package is ready—making for a quicker pickup.
The smart asset management system can also track the lifecycle of each parcel or mail, so you’ll know where it is until you receive it.
With an automated process, mailroom staff will have more time to offer additional services for employees like package preparation for outgoing parcels.
2. Save Space And Avoid Clutter
Almost all businesses process a lot of mail, and most of the time, the mailroom gets overwhelmed by the amount of volume that pours in and goes out. The result? You’ll end up with a pile of boxes cluttered in your lobby, which is not the impression you want to make about your company.
Smart lockers with smart inventory management solve that problem by providing a designated spot to hold both the incoming and outgoing mail or parcel. Mailroom staff can assign a specific set of lockers for everyone to put outgoing mail or packages. Without this designated space, employees keep mail and boxes on their desks longer than they should. This then can lead to a host of other problems like misplacement or delay.
The set of lockers that are designated for receiving purposes can run themselves without staff intervention. Even when it takes days for an employee to pick up a package, the package or mail is stored safely until it can be retrieved with a personal unlock code that the system sent out with the notification.
Streamline your mailroom
We create systems to help automate postal lockers that creates an audit trail in real time, allowing you to see when the lockers were last opened and which are available/in-use.
Once a package is delivered the recipient receives a text message to let them know their package is ready to be picked up using a pin code, specially programmed RFID Card, or FOB.
- Easy Pickup & Dropoff: Allows recipient to retrieve last-mile packages or drop off first-mile packages from the lockers securely
- Courier Agnostic: You choose which delivery agents can drop off packages to the Locker and retrieve any uncollected or first-mile packages
Audit Trail: Delivery software keeps an audit trail pertaining to packages, lockers accessed, system over-rides and general system traffic › Synchronizes with Locker Management Portal to push or pull data and manage transactional information
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